City of Rogersville

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211 East Center St. Rogersville, Mo 65742

Phone: 417-753-2884 / Fax: 417-753-2846

 

May 4, 2021

 

To:  Interested concrete and excavation contractor

From: Glenda Stegner, City Clerk

RE: Request for Proposals

 

Sealed proposals will be received by the City Administrator of the City of Rogersville, Missouri at the City Hall, until 12:00 pm local time on June 4^th, 2021 for a concrete and excavation contractor to construct City Park improvements. At said place and time and promptly thereafter, all proposals that have been duly received will be publicly opened and read aloud. Proposals received after the time and date set for opening will be returned unopened.

 

The City of Rogersville, a fourth-class city operating under the ‘City Administrator’ plan of government will be choosing a vendor through the process of negotiations below:

 

1. Appropriate references
2. Expertise related to the City’s specifications
3. Cost of excavation, mulch, barrier, and concrete work
4. Rock Infiltration pit installation

 

Prevailing wage rates as determined by the Division of Labor Standards of Missouri shall be determined if necessary, by bidder. Department of Labor requires prevailing wage on all bids $75,000 and greater.

Bidders are informed that pursuant to Section 285.530 RSMO, as a condition of the award of any contract in excess of five thousand dollars ($5,000.00), the bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services. Bidders shall also sign an affidavit affirming that is does not knowingly employ any person who is an unauthorized alien in connection to the contracted services.

Bidders are informed that the Project is subject to the requirements of Section 292.675, RSMO, which requires all contractors and subcontractors doing work on the Project to provide, and require its on-site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration (“OSHA”) or a similar program provided by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. The training must be completed within sixty (60) days of the date work on the Project commences. On-site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such documentation.

 

 

City of Rogersville

Request for concrete and excavation contractor

Page 2

 

Specifications pertaining to the City’s needs are listed below as the criteria that will be used in evaluating the qualifications of firms submitting proposals.

 

Services to be provided:

1. Excavation of playground area for concrete sidewalk, mulch with weed barrier within sidewalk area, and concrete stem wall around current concrete pad with playground system.
2. Excavation depth of 8 inches for a depth of mulch of 8 inches.
3. Removal of spoils from the excavation
4. Construction of approximately 5215 sq ft wide sidewalk and 144 linear feet of stem (barrier curb) wall based on engineered illustration.
5. Sidewalk to be constructed at ground level in all areas. Any areas where this cannot be achieved must be approved for fill material by the City of Rogersville.
6. Rock Infiltration Pit – To prevent entrapment of rainwater within the mulched limits of the walking trail, three rock infiltration pits shall be installed on the downslope side of and immediately adjacent to the trail. A 4” diameter PVC pipe shall extend from the inside of the mulch across the walking trail into the rock infiltration pit. The rock infiltration pits shall consist of a 6-foot wide x 6-foot long x 5-foot deep excavation. The excavation shall be lined with a landscape fabric and then filled with 1” – 2” diameter rock to no more that within 6” of the top of the pit/excavation. Install filter fabric on top of the rock and then fill the remaining 6” of depth of the pit with soil. The entrance to the 4” PVC drain pipe shall be protected with a minimum ¼” mesh corrosion resistant screen.
7. One year warranty from date of acceptance

Selection Process:

 

The qualifications of firms submitting sealed proposals will be reviewed and by the Board of Alderman on June7^th, 2021.  The vendor will be chosen on basis of best qualified, not necessarily lowest proposal.

 

Information to be submitted with Proposals:

 

1. Names and numbers of contacts of business agencies you have worked with.
2. Location of office providing services.
3. Ability to accept 30-day invoicing terms with the City Clerk.

 

The City of Rogersville reserves the right to reject any and all proposals submitted or to request additional information. Proposals should be submitted and will be accepted through June 4^th, 2021 until 12:00pm at City Hall on 211 E Center Street in Rogersville.

 

Questions or comments may be addressed to the City Clerk, Glenda Stegner at 417-753-2884, extension 300 or Chad Bybee at 417-753-2884 extension 313.

 

Evaluation of concrete and excavation contractors (to be completed by the Board of Alderman):

 

Criteria

 

1. Fees (0-40)

Appropriateness of fee structure                                                                                         (0-30)

30 day term for payment                                                                                                        (0-10)

 

 

2. Customer Service / References (0-40)

References                                                                                                                                 (0-20)

Availability                                                                                                                                  (0-20)

 

 

3. Quality of product (0-20)

Proposal meets desired project                                                                                            (0-20)

 

 

Total points available:                                                                                                                               100

 

Total points received:                                                                                                                          _ _______